Documents Required for IELTS Exam: All You Need to Know

Latest Update: The last IELTS Academic and General Training test for May will be held on 24th May 2025.

The IELTS exam requires key documents, including a valid passport or national identity card, which serves as proof of identity. Since over 40 lakh people appear for the IELTS exam every year, ensuring your documents are in order is crucial for smooth registration.

With IELTS accepted in over 12,500 institutions across more than 140 countries, including for immigration to the UK, the competition is intense. Proper documentation helps avoid delays or issues, ensuring you stay on track to meet your goals. This blog will guide you through the necessary documents required for IELTS exam of different types and explain how to prepare them for a hassle-free application process.

Overview of Documents Required for IELTS Exam 

The IELTS exam does not have eligibility requirements based on age, qualifications, or number of attempts. This means you only need documents to prove your identity, such as a passport. 

However, students with special needs may need to provide a medical certificate. It's important to note that documents must be submitted during registration and must be carried on the test day.

Proper documents are essential to ensure you can attend your IELTS exam without any issues and to have your scores accepted by top universities like Oxford and Harvard. 

Below is an overview of the documents required for IELTS exam.

Criteria	Details
Identity Documents	Valid Passport or National ID card
Document Format	Original documents (no photocopies unless specified)
Photograph	Passport-sized, recent photo (within 6 months)
Document Language	Documents must be in English or have an official English translation
Submission	Before the registration deadline
Age-Specific Documents	Consent form for students under 18
Accommodations	Medical certificate or supporting documents
Validity	Passport should be valid for at least 6 months.

Also Read: IELTS Band Descriptors: Calculate IELTS Band Scores

After a brief overview, let's now determine the IELTS exam registration documents and tips in detail.

Important Documents Required for IELTS Exam

Document submission is critical for the IELTS exam as it ensures successful registration, entry to the test center, and eligibility for institutions in UK, or immigration purposes to countries like Australia.

Essential documents include a valid passport, recent photograph, and accommodation documents if applicable. Proper documentation helps avoid delays or issues, ensuring a smooth testing experience.

Below is a breakdown of documents required for IELTS exam:

Passport and ID

The passport or national ID is a key document required for both registration and exam day. It serves as proof of your identity and must match the details in your application form to avoid any discrepancies.

Here are the details on whether a passport is required for IELTS:

• Your passport or national ID is necessary during registration to verify your identity and will also be required for entry into the exam center.
• Ensure the document is current, unexpired, and in good condition. An expired ID may lead to disqualification.
• The name on your ID should exactly match the details you provided during registration to avoid any issues at the test center.
• If you don't have a passport, you can use your national ID as long as it meets the test center's requirements.

Also Read: How to Download IELTS Score Card

Application Form

The application form is essential for completing your registration for the IELTS exam. It captures your personal details, the exam pattern of online or offline, and ensures that you are eligible to take the exam.

Below are the details:

• The form includes your full name, contact details (e.g., phone number), and identification documents (e.g., passport).
• Double-check your full name, contact details, and date of birth for accuracy. Incorrect details can create issues with your test report or admission.
• Make sure to choose the correct IELTS exam type (Academic or General Training) based on your purpose, as this cannot be modified after registration.

Photograph

A recent passport-sized photograph is required to ensure proper identification and is used for your IELTS Test Report Form (TRF). The quality of the photo can impact your exam registration process.

The details include the following:

• This photo will be used for your IELTS profile. Ensure that the photograph meets the specifications given by the test center.
• The photograph should have a plain background and show your face without any shadow. Hats, sunglasses, and filters are not allowed.
• The photo should reflect your current appearance, ensuring it's up-to-date and accurately represents you.

IELTS Exam Confirmation Form

After completing your registration, you will receive the IELTS Exam Confirmation Form, which serves as your official acknowledgment of the test dates and test format. This form contains all the critical information you need for the exam day.

Here are the details:

• Once your registration is processed, the confirmation form is automatically sent, and you must confirm your test slot.
• The form provides all the essential information, such as the test center location, exam date, and time. Ensure you have the correct details before the exam day.
• Either print out or keep a digital version of this form, as you may need to show it when checking in at the test center.

Accommodation Documents 

Accommodation documents are essential for candidates requiring special arrangements due to medical conditions or disabilities. These documents must be submitted during the registration process to ensure that the test center can provide the necessary accommodations.

Here are the details of the accommodation documents:

• If you need special arrangements for the exam, such as extra time or a modified test format, you must submit the relevant documents at least 6 weeks in advance. This can help you plan your exam preparation accordingly.
• The test center must provide written approval of the accommodations you need. This may include a letter or email from them confirming the arrangements.
• If your accommodations are based on a medical condition, a certificate from a registered medical practitioner must be submitted. This certificate must state your needs and be dated within two years of your test date.

Payment Proof

Proof of payment is an important document to confirm your IELTS exam registration. While not always required during the initial registration, keeping this proof handy helps resolve any payment-related issues quickly.

Below are the details regarding payment proof:

• Some test centers may ask for a payment receipt or transaction confirmation as proof, especially if there are delays or discrepancies in registration.
• Payment proof typically includes bank transaction receipts, online payment confirmations, or credit/debit card statements showing the IELTS exam fee.
• Always save and download the payment confirmation email or receipt immediately after payment to avoid problems later.

Additional Documents

Additional documents are required to modify your exam details after registration, such as changing your test date or location. These documents ensure that the test center properly verifies and approves your request.

Below are the details of the additional documents:

• To modify your exam date or location, a formal request is necessary along with supporting documents such as a medical certificate or personal explanation.
• When requesting a change in your test date, you must provide a valid reason, supported by documents like a doctor's note or travel-related proof.
• For specific accommodations or venue changes, documents like a medical certificate, work or study commitment letter, or other relevant proof may be required.
• For requests tied to personal circumstances, such as student visa or employment issues, documents like a visa approval or employer letter might be necessary.

In case you fail to provide the required documents, you will lose your test slot, and the exam fees will not be refunded.

Also Read: Grammar for IELTS : Top Rules & Best Books

Now that you're familiar with the essential documents required for the IELTS exam, let's explore some helpful IELTS exam registration documents and tips to ensure a smooth and hassle-free registration process.

IELTS Exam Registration Tips

Registering for the IELTS exam can be a straightforward process if you follow the right steps. By paying close attention to the details, such as matching your documents and selecting the right exam slot, you can reduce the chances of errors by up to 30%. Errors can delay sending IELTS scores to universities.

Below are some practical IELTS exam registration documents and tips to help ensure a smooth registration process for your exam:

• Matching Information on Application and ID
  • Ensure the details you provide on the registration form match exactly with your identification document (passport or ID). Any inconsistency can lead to issues at the test center.
  • Example: If your passport name includes a middle name, ensure it's written exactly the same way on the registration form to avoid discrepancies.
• Consent Requirement for Students Under 18
  • Students under 18 must submit a consent form from a parent or guardian when registering for the exam. This document is essential for completing the registration.
  • Example: If you're under 18, ensure you download the consent form from the official IELTS website. Have it signed by your parent or guardian and submit it along with your registration to avoid delays in processing.
• Entering Correct Information During Registration
  • Accurate and consistent information is crucial for your IELTS exam registration. Any errors in personal details, such as your name, birth date, or contact information, could lead to complications later.
  • Example: Before submitting your registration, cross-check your full name and date of birth against your passport to ensure the details are entered exactly as they appear. A simple typo could cause issues at the test center.
• Choosing Exam Slots and Mode of Examination
  • When registering, you must select your preferred test date and mode (paper-based or computer-based). This helps to secure your desired exam spot.
  • Example: If you prefer the paper-based exam, ensure you select it during registration, as not all test centers may offer both formats. Also, test slots tend to fill up quickly, so registering as early as possible increases your chances of getting your preferred date.
• Importance of Early Registration
  • Registering early increases the chances of securing your preferred test date and location. It also gives you more time to prepare for the exam.
  • Example: If you plan to take the IELTS in a city like Delhi, where test slots are often limited, registering 6–8 weeks in advance will ensure you get the spot that fits your schedule.
• Selecting Your Preferred Test Day and Location
  • Choose your test day and location wisely. Some test centers may have limited availability, especially during peak months.
  • Example: If you need the results for a university application deadline, register for a test date 4-5 months in advance to allow time for score delivery and validity.

Also Read: IELTS vs TOEFL: Which One is Best For You in 2025?

Beyond registration tips, you can benefit from specific advice that will ensure your documents are in the correct format. Let's check out some additional tips for document submission.

Additional Tips for Document Submission

Proper document submission is crucial for a smooth IELTS registration process. Following the correct format and guidelines can help you avoid delays and ensure your registration is processed on time. Studies show that nearly 15%-20% of applicants face issues due to improper document formatting or missing documents like transcripts, which can delay their exam scheduling.

Here are some IELTS exam tips and tricks to help you with document submission:

• Proper Document Formatting
  • Ensure all documents are in the required format, such as a clear, readable PDF for your ID and photograph. Avoid sending blurry or poorly scanned copies.
  • Example: When submitting your passport scan, ensure it's in high resolution and the entire page is visible, not cropped.
• Preparing Documents for Submission
  • Double-check that all documents are up-to-date and complete before submission. Missing documents can delay your registration.
  • Example: Ensure your passport is valid for at least six months from the date of your exam, and that you have the latest passport-sized photograph.
• Payment and Transaction Tips
  • Make sure your payment for the exam is processed correctly before submitting your documents. Keep the transaction receipt as proof.
  • Example: After making the payment, save the confirmation email or transaction receipt to avoid any issues later in the registration process.
• Follow-up on Registration Status
  • Once you've submitted your documents, follow up with the test center to ensure your registration is confirmed and complete.
  • Example: If you haven't received a confirmation email within a few days of submission, contact the test center to check your registration status.
• Seeking Official Assistance for Doubts
  • If you're unsure about any document requirement or need clarification, contact the IELTS test center for assistance.
  • Example: If you're unsure whether a document like a national ID will be accepted in place of a passport, ask the test center before submitting your application.

After a detailed exploration of IELTS exam registration documents and tips, let's see how upGrad can assist you in overcoming the challenges of the IELTS exam.

How Can upGrad Assist in Tackling the IELTS Exam?

The IELTS exam can be a challenge, involving complex registration processes, detailed preparation, and managing score submissions. In such a scenario, having a professional guide like upGrad can make all the difference in simplifying these steps and ensuring you're on track for success.

upGrad provides assistance in every aspect of the IELTS journey, from determining exam eligibility and helping with the application process to creating personalized preparation strategies. You can get assistance in score submission, ensuring your results are sent to the right institutions, making the entire experience smoother and more efficient.

Unsure about the documents to prepare before applying for the IELTS exam? Book a free 1:1 counselling session with an upGrad expert to get personalized guidance on documents, formats, and strategies for a smooth process!